The Uses Of Mail Merge And The Benefits Of Label Printing
Mail merge allows you to send out a large number of letters at once. It uses a template for the letter, and either a data file with addresses or a database. The data file and letter are combined to save time for businesses or colleges that would otherwise have to create many copies of one letter. The data file and letter are combined, so that the addresses and names are added automatically to all the letters. Tabs is a powerful tool that’s often ignored by users of word processors (Anon.
This is achieved by setting up tabs and using the tab key (to the left of the Q key) on the keyboard to jump from one position to another, instead of having to use the space bar again and again! You can achieve this by creating tabs, and then using the tab key on your keyboard to move from one place to another, rather than repeatedly pressing the spacebar. Word offers a range of options for adding graphics. These include inserting Clip Art or Shapes as well as SmartArt. When adding images to documents, it’s important to think about the different graphic formatting options, such as wrapping, cropping and effects.
Word-processing applications often include “wizards”, “help” functions, or both to automate formatting for common business documents. A resume wizard or a letter formatter can help users create a professional business resume. Templates provide another way to automate formatting. Templates allow you to fill in blanks with pre-formatted text. This is especially useful when working with multiple word processing operators. A newsletter template is one example of a pre-formatted document that allows users to input text, graphics, and headlines for newsletter articles. This saves the user from having to create the layout each time the newsletter is published. The user performs the most common formatting tasks as they create a new document. Type size, typestyle, and font are all part of formatting individual words and characters. In points, the size is expressed. 72 points equal one inch. Business documents usually use 11-point or 12-point type. Newsletters, annual and other documents that are “designed” can use type up to 8 or 10 points in the text. The main title may be 24 or 36 points. The basic font menu allows you to select different type styles like italics, bold, underline and more. The thousands of types (the typeface is the design or look of the text) include such well-known faces as Times Roman and Arial.
Text manipulation is part of Word Processing. Text manipulation is easy with word processors. You can delete, insert and move characters, words and phrases as well as entire paragraphs. The text can be checked automatically for grammar and spelling as it is being entered and edited. In addition to automatic correction, many word processors will automatically format text and correct common mistakes. I am automatically alerted to any misspelled words.